Smart Strategies for Saving on Travel Sports Costs

Travel sports are an incredible experience for young athletes and their families. However, they can also come with a hefty price tag. Between tournament fees, gear, transportation, and hotels, the costs can add up quickly.

One of the biggest pain points for families is the “stay-to-play” policy. This policy requires teams to book hotel accommodations through a tournament’s official housing provider. While these policies help events run smoothly, they sometimes limit families’ ability to shop around for cheaper or more convenient lodging.

But here’s the good news: there are smart, ethical ways to cut costs while staying compliant with tournament rules. Here are practical tips that can save your family hundreds—without skirting the system.

1. Book Early to Get the Best Rooms and Rates

Stay-to-play hotel blocks are usually released months in advance. Booking as soon as they open gives you access to:

• Lower-priced rooms

• Better locations

• Free breakfast or parking options

  
  

Even within the block, not all hotels are priced equally. Compare options carefully before locking in a reservation.

2. Stay One Night, Then Switch to a Better Deal

Many tournaments only require that your team books and stays one night through the official stay-to-play hotel block. After that:

• You can move to another hotel, use reward points, or book a cheaper rate elsewhere.

• Make sure your team has met its minimum night quota before you switch.

  
  

This approach keeps you in compliance and can save money on longer trips—especially if weekend rates spike.

3. Room Share with Another Family

One of the most effective and compliant ways to save is by splitting a room:

• Book a room with two queen beds and a sleeper sofa.

• Divide the cost of lodging and food.

• Bring a cooler and prep easy breakfasts and snacks.

  
  

Bonus: kids love bunking with teammates, and parents get to share the load.

4. Pick Hotels with Smart Amenities

When choosing from the tournament-approved list, look beyond the price per night and factor in perks:

• Free breakfast = save $40–$60/day for a family

• In-room kitchenettes = make your own meals

• Free parking, Wi-Fi, and laundry = fewer hidden fees

  
  

Sometimes a slightly more expensive hotel can actually reduce your total expenses.

5. Use Loyalty Points or Rewards Programs

Even if you book through the stay-to-play system, you can usually still earn points with the hotel’s loyalty program. Over time, these lead to:

• Free future stays

• Room upgrades

• Late check-outs (especially useful on tournament Sundays)

  
  

Check with the tournament or housing company to see if any hotels allow you to book using points while still being counted toward your team’s quota.

6. Carpool and Share Meals

Reduce gas and food expenses by teaming up:

• Drive together to out-of-town tournaments.

• Share grocery runs or hotel kitchen duties.

• Order takeout as a group or do a pizza night.

  
  

These little savings add up—especially over a long season.

7. Ask About Waivers or Exceptions

Some tournaments offer official waivers for families with unique circumstances:

• Military families

• Families with medical or special needs

• Families using reward points or staying with relatives nearby

  
  

If in doubt, just ask. Many event operators are happy to accommodate honest, respectful requests.

8. Plan Your Travel Strategically

You don’t always have to arrive or depart on peak days. Check if staying Thursday–Saturday is cheaper than Friday–Sunday. Also:

• Driving a little further from the venue may unlock lower hotel prices.

• Combining events in the same area may reduce your total trips.

  
  

9. Explore Alternative Accommodations

Consider looking beyond traditional hotels. Options like vacation rentals or short-term home rentals can provide more space and amenities.

• Look for properties with kitchens to save on meals.

• Search for accommodations that offer group discounts.

  
  

These alternatives can often be more economical, especially for larger families.

10. Utilize Local Resources

Don’t hesitate to reach out to local sports clubs or community boards. They may have recommendations for affordable lodging or even local families willing to host traveling teams.

• Local connections can lead to better rates.

• Community members may have insights into the best places to stay.

  
  

Final Thoughts

Travel sports are an investment—not just financially, but in your child’s growth and memories. While stay-to-play rules can feel restrictive, there are plenty of honest, creative ways to reduce your costs while still playing by the rules.

Remember, it’s not about finding loopholes—it’s about planning smart, booking early, and being resourceful. With these strategies, you can enjoy the journey without breaking the bank.